---
title: "Making Sure Shiken Actually Records Your Meeting"
description: "How to trigger Shiken reliably for scheduled calls, impromptu huddles, in-person meetings and phone calls, plus the pre, during and post checklist."
url: https://help.shiken.ai/en/articles/9479498-making-sure-shiken-actually-records-your-meeting
collection: "Shiken For Work"
updated: 2026-10-15
language: en
---

# Making Sure Shiken Actually Records Your Meeting

How to trigger Shiken reliably for scheduled calls, impromptu huddles, in-person meetings and phone calls, plus the pre, during and post checklist.

The biggest failure mode with any meeting recorder isn't consent — it's forgetting to start it. Shiken gives you four ways to trigger recording; pick whichever suits the conversation.

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## The four ways Shiken can start recording

1.  **Calendar auto-join.** Connect your calendar once. Shiken joins scheduled Zoom, Meet or Teams calls as a named bot based on your rules (all, external, internal or impromptu). Best for scheduled video calls.
    
2.  **Pre-meeting notification.** Shiken pings you one minute before a scheduled event. One click opens the call and starts the note on the right meeting. Best if you prefer to hit record manually.
    
3.  **Ad-hoc mic detection.** The desktop app notices your microphone has gone live and offers to start recording. Dismiss if it's a personal call. Best for Slack huddles, FaceTime, WhatsApp or other unscheduled calls.
    
4.  **Mobile lock-screen widget.** One tap from the lock screen starts recording. Lowest friction for conversations that don't live on a calendar. Best for in-person meetings, phone calls and walk-and-talks.
    

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## In-person meetings: what actually works

1.  **Centre the capture device.** Laptop, phone or USB conference mic in the middle of the table. Carpeted rooms beat glass boxes. A USB conference mic dramatically improves quality over a laptop mic for groups larger than three.
    
2.  **Expect single-speaker attribution.** With one microphone, speaker separation is imperfect. Either name people aloud once at the start so Shiken can label them, or have everyone bring a laptop with headphones and join the same Zoom — this gives the best diarisation.
    
3.  **Tell the room.** It's the ethical default, and people speak more clearly when they know they're on the record, which actually improves transcription quality.
    
4.  **Split long sessions.** For multi-hour workshops or clinics, stop and restart between segments. You get tighter summaries per topic instead of one sprawling one.
    

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## Before the meeting

-   Confirm microphone and (on macOS) screen-recording permissions are granted to Shiken
    
-   Make sure your calendar is synced so the one-minute pre-meeting notification fires
    
-   Choose the template or note type you'll use (sales, coaching, clinical, internal)
    
-   If external attendees are joining, add consent language to the calendar invite
    
-   For in-person: test the capture device and place it centrally on the table
    

## At the start of the meeting

-   State verbally that the meeting is being recorded and why
    
-   Offer the opt-out and mean it
    
-   Confirm Shiken is actually running — look for the recording indicator
    
-   Name all attendees aloud once so the transcript can attribute correctly
    

## During the meeting

-   Use shorthand markers like \*\*\* or &&& for points to come back to
    
-   Drop private context into your own note pane, not the transcript
    
-   Hit **pause** (not stop) if someone says "off the record"
    
-   For long workshops or clinics, stop and restart between segments
    

## After the meeting

-   Review the AI-generated note for accuracy before sharing
    
-   Delete any segment a participant has since withdrawn consent for
    
-   For clinical or sensitive use, log in the record that Shiken was used and consent was obtained
    
-   Send the summary and action items to participants so nothing is a surprise
    

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## Common failure modes to avoid

-   Microphone permission not granted in System Settings → Privacy & Security → Microphone (macOS)
    
-   Screen-recording permission missing (required for Zoom or Meet audio on macOS)
    
-   Calendar not synced, so the pre-meeting notification never fires
    
-   Phone on silent mode, which suppresses mobile prompts
    

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### Related articles

See also: _Asking For Consent Before Recording With Shiken_ for copy-paste verbal scripts and how Shiken's consent features work.